MLAB BOARD OF DIRECTORS 2025-2025
GENERAL FUNCTIONS & RESPONSIBILITIES

 

EXECUTIVE BOARD

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PAST-PRESIDENT 

• Serve as an advisor to the President

• Assemble and Chair the Nominations Committee of Board of Directors for the following year

• Assemble the Policies and Procedures Committee each year to include all members of the Board of Directors

• Review any modified Policies and Procedures identified by Board of Directors for their committees of oversight and submit to Branch President

• Prepare Annual Report for previous year

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PRESIDENT 

• Appoint the Committee Chairs

• Schedule Branch Board meetings at regular intervals, normally on a monthly schedule

• At Section Board meetings, report to the Section on the highlights and accomplishments of the Branch during their term of office

• Assist the president-elect during the strategic planning meeting for the upcoming fiscal year

• Receive and present Branch awards

• Present Branch scholarships

• Prepare “President’s Message” for each Branch newsletter

• Attend bi-monthly Section meetings

• Attend MLAB YMF monthly meetings, or send designee

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PRESIDENT-ELECT

• Chair Budget Committee

• Acts on behalf of the President in any and all meetings the President is unable to attend

• Oversees special projects as assigned by President

• Contact volunteers to ascertain interest and appropriate committee assignment

 
TREASURER 

• Chair Audit Committee

• Maintain the Branch account and monitor the money entering and leaving the account. 

• Prepare annual budgets, financial reports, etc., for the various Branch activities/events, so as to assist the President in preparing funding requests/applications from Section and other sources of funding.

• Maintain the Branch Paypal account and create payment links for Branch website

• Organize and prepare the Annual Meeting

• Oversee special projects as assigned by President 

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SECRETARY

• Responsible for all correspondence of the Branch

• Prepare monthly Board Meeting correspondence, including agenda

• Responsible for maintaining a current Branch Officers roster with officer contact information. 

• Responsible for collecting and maintaining the Branch Bylaws and Policies and Procedures

• Responsible for preparing Board meeting minutes

• Assist in the preparation of the Annual Report

• Update information on a monthly basis.

• Distribute the Branch newsletter and announcement of such publication.

• Send bi-weekly e-mail notifications of Branch programs and events.

 

COMMITTEE CHAIRS​

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AWARDS NIGHT 

• Responsible for leading the committee and putting on the Awards Night event

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GOVERNMENT AFFAIRS 

• Promote the availability of various avenues of involvement such as ASCE’s Internet Advocacy Website

• Organize and promote forums between various government agencies and engineers to discuss important issues within government

• Submit summary of activities to the board

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HIGH SCHOOL BRIDGE CONTEST

• Responsible for leading the committee and putting on the High School Bridge Contest event

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HISTORIAN

• Responsible for taking pictures at all events and posting them on the website.  Shall document the number of attendees at events

 
K-12 OUTREACH

• Responsible for outreaching to grades from kindergarten through 12th graders  

• Community service projects that are geared to engineering, organizing career day speakers, and organizing technical tours

• Support the LA Younger Member Forum (YMF) with their K-12 outreach programs and events

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MEMBERSHIP 

• Maintain appropriate access to the membership database with National and ensure that only authorized members have access and that only pertinent membership data is distributed

• Download membership database list monthly then extract address information for new members and student members. Prepare and submit a report to President Elect

• Draft a welcome letter addressed to each new member and with the President’s signature\

• Submit list of New Student Members to the chair of the University Outreach Committee who will be

• responsible for sending a welcome letter to new students

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NEWSLETTER EDITOR

• Responsible for managing the content, format and distribution of the newsletter in the frequency determined by the Board

• Encourages each Board member and each committee chair to supply prompt and informative items/articles for inclusion into the newsletter

• Maintain and track advertisers in the newsletter.

• Include the President’s message in each newsletter

• Include a calendar of events in each newsletter

• Include a report on MLAB events in each newsletter

• Complete a newsletter available for review by the Board prior to publishing or adding to MLAB website or for general electronic or printed distribution

 
PROFESSIONAL DEVELOPMENT  

• Identify and pursue ideas for Branch events, such as tours and presentations, from Professional Development committee members, local companies, universities, event attendees, publications, personal contact and fellow board members

• Respond to directives from the President related to potential new activity projects and recommend procedures for possible implementation

• Assist the Membership Chair, Branch President and President-Elect in coordinating ASCE cooperative activities with other professional associations with the goal of increasing both membership and participation

• Maintain a Branch Calendar of Activities which sets forth the basic dates of significant Branch, Section and National events

• Draft and submit advertisements for Branch events to Public Information Chair to disseminate to membership and interested parties through the Branch website

• Collect any and all event fees from Branch attendees and forward to the Treasurer for deposit to the Branch bank account

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SOCIAL

• Coordinate social events/activities (example events include quarterly happy hours, hiking, a wine tasting trip, an annual holiday party, sports activities, and co-hosted events with other Professional Societies) with the intent of promoting interaction amongst members

• Add event pages as needed

UNIVERSITY OUTREACH 

• Enhance and support the quality of existing Student Chapters

• Assist in formation of new Student Chapters.

• Advise and respond to the Branch Board on student activities.

• Establish a liaison with Student Chapters primarily through Faculty Advisors and Contact Members and keep them informed on ASCE activities.

• Monitor and cooperate with the Younger Member Forum (YMF) to improve the support of Student Chapters through the combined and coordinated efforts of the Section and the YMF.

• Cooperate with Student Chapters to support and promote conference attendance and participation.

• Initiate Award and Scholarship programs.